Services

Think outside box

QUICKBOOKS BOOKKEEPING, PAYROLL & OFFICE SERVICES

ACCOUNTS RECEIVABLE QUICKBOOKS
  • Enter Invoices
  • Record customer payments and deposits
  • Run monthly unpaid bill reports
  • Make contact with clients that have unpaid balances
ACCOUNTS PAYABLE QUICKBOOKS
  • Enter Bills
  • Pay approved bills
  • Perform a monthly cash flow analysis
  • Prioritize payables when in a financial bind
  • Work directly with vendors on:
    • Discrepancies
    • Payment Arrangements
BANKING
  • Transfers
  • Online Bill Pay
  • Reconcile Bank Statements
  • Monitor Merchant Card deposits
BILLING
  • Done in QuickBooks or various billing software
CREDIT CARD MANAGEMENT
  • Reconcile Card Statements
  • Work with card holders to get details and receipt copies so transactions are properly recorded
REPORTING QUICKBOOKS
  • Profit & Loss\Income Statement & Balance Sheet (Produced & reviewed quarterly)
  • Work with loan agentsbanks to provide financial reporting for loans etc.
  • Setup and report on Budget
  • Cash Flow and Forecasting
  • Various reports based on business needs
 PAYROLL PROCESSING
  • QuickBooks, Paychex, ADP
  • Certified Payroll for prevailing wage
  • PR Tax Filings
YEAR END QUICKBOOKS
  • Close books to prevent future postings
  • Create and submit 1099’s, W2's, 940's
  • Prepare and send financial data to CPA for Tax preparation
  • Review books to make sure all transactions are entered and properly coded before closing
OFFICE SERVICES INCLUDING BUT NOT LIMITED TO:
  • Brochure Creation
  • Business Analysis
  • Billing on non QuickBooks software
  • Small Project Management
Office Mates is not a traditional Bookkeeping Service as we offer unique solutions for your business. Office Mates offers professional Bookkeeping, Payroll and Office Services to businesses in Auburn, Cool, Colfax, Foresthill, Grass Valley, Nevada City, Newcastle, Penryn, Meadowvista, Roseville & Rocklin. We offer full service Bookkeeping with an Intuit QuickBooks ProAdvisor that will handle your QuickBooks Management live and real time without sending data files back and forth.  We work directly with your Vendors, Banks, CPA and can fully manage your Payroll, AP, AR, Billing, Budgeting, Financial Reporting and more.  We can be your permanent office professional or work on a one time project for you.